Lesson No. 2 Office Suites - MS Word

Lesson No.  2 Office Suites

Types of Office Applications à Word processors, Spreadsheet, DBMS, Presentation,

                                                        Publishing software, etc.

Microsoft Office Suite

 Collection of Application software combined into one unit.

Applications available are:  Word, Excel, PowerPoint, Access, Outlook Express, One Note, Publisher, Groove, InfoPath and Microsoft Tools à Picture Manage, Clip art, etc..

Versions of Office Suiteà Office 97, 98, 2000, xp, 2003, 2007, 2010, 2013, 2016, 2018

Answer the Following

1)     What is Word processor?    Page No.  9

2)     Define Word processing.    Page No.  9

3)     Define Word processing system.  Page No.  9

4)     What are the applications of Word processor/MS Word? Page No. 9

5)     List the names of ribbons tabs in Word.  

Home, Insert, Design, Layout, References, Mailings, Review, View

6)     List the name of commands and groups of Home ribbon.

   Group Name                                            Commands

a)     Clipboard                                    Cut, Copy, Paste, Format Painter

b)     Font                                             Font, Font size, ………

c)     Paragraph                                  Bullets, Numbering, ………

d)     Styles                                           list of styles

e)     Editing                                         Find, replace, select

7)     Write the steps to do mail merge in Word.    Page No. 16

8)     Write the steps to Insert Table in Word.   Page No. 17

9)     Write the steps to insert columns in a Table in Word  Page No. 18

Textbook Exercises Answers  Page No. 52   (new textbook)

Fill ups                                                               Old textbook  (Commerce Section)

1.   Show Readability Statistics                1. Show Readability Statistics               

2.   Replace                                              2. Landscape    

3.   Auto correct                                       3. Replace

4.  Mail Merge                                         4. Auto Correct

                                                                 5. Mail merge

True or False

1.      False

2.      True

3.     False

4.     True

5.     True

MCQ  Single correct answers

1.      Status

2.      Toolbar

3.     Upper Right

4.     Size

5.     Copy

MCQ   Select two answers

1.       A   and  D

2.      A and B

3.      A and B

4.      A and  D

5.      A and B

MCQ  select three answers

1.      A, B and D

2.     A, C and D

3.     A,B and C

4.     A, B and D

5.     A,B and D

Rearrange the following

1. In Word 2007, the procedure to "Zoom in" to get a close-up view of our document or "Zoom Out" to see more of the page at a reduced size is _________
Ans. dcba
    a. Drag the Zoom slider to left to Zoom Out till we get the desired result.
    b. Drag the Zoom slider to right to Zoom In till we get the desired result.
    c. In the Zoom Slider bar, Click on the slider.
    d. Point to the Lower right corner of the Word document.

5. Procedure for saving a copy of document involves __________
Ans. bdac
    a. Type a new name for the document in the filename box.
    b. Open the document whose copy is to be made.
    c. Click on Save button.
    d. Click on Save As

2. Steps for starting with creation of new template involve _______
Ans. baced
    a. Click Blank document, and then click Create.
    b. Select new option from file menu.
    c. Make the changes that you want to the margin settings, page size and orientation, styles, and other
    d. Give the new template a file name, select Template in the Save as type list, and then click Save
    e. Click the Microsoft Office Button and then click Save As.

4. Procedure for finding a particular text from documents _________
Ans. bcda
    a. Click on Find next button.
    b. Select the edit menu.
    c. Select find tab to find the text.
    d. In the find what text box type the text you want to find.